PTO Financial Procedures

Check Request and Expense Reimbursement

• Fill out the online Check Request Form to request reimbursement or to have invoices paid for budgeted TEMS PTO expenditures.
• The online form requires you to attach a receipt or invoice.
• All requests for reimbursement must be approved by the Committee Chairperson.
• Any expense over budget amount needs to be approved by the PTO Board.
• All requests for reimbursement should be made within 2 weeks after the event.
• Any check in excess of $500 must be signed by two authorized PTO Board Members, and will require additional processing time.
• Please contact the TEMS PTO Treasurer at temsptotreasurer@gmail.com with questions.

Cash Box

• Request for a cash box must be made by email to the Treasurer at temsptotreasurer@gmail.com at least 1 week prior to the event. Please specify the total amount required and in what bill/coin specification.
• Both the Treasurer and event Chairperson should sign the Cash Box Form when the cash box is exchanged.
• At the conclusion of the event, the cash must be counted by 2 counters and recorded on the Cash Box Form.  Both counters must sign the Cash Box Form.  
• The Cash Box and Cash Box Form should be handed directly to the Treasurer or Assistant Treasurer at the conclusion of the event.  The cash box can also be stored in the safe in the school front office.  
• PTO Assistant Treasurer will verify cash and check totals on the Cash Box Form prior to depositing in the bank.

​School Store

• Cash box is stored in the School Store Cart, which is locked in the PTO closet in the basement of TEMS.  Keys to the closet are stored in the TEMS front office.
• Funds in the cash box are counted at the beginning and end of each shift, recording both beginning and ending balances in the daily log.  Any difference in the count should be communicated to the Treasurer or Assistant Treasurer.
• A pouch containing small bills is kept in the bottom of the cash box and these funds should not be counted in the daily log.  These small bills can be put into circulation by exchanging with a large bill from the top of the cash box.  
• Assistant Treasurer will sweep the cash box at least once a month and deposit all cash in excess of $50-$100.

PTO Budget

If interested in knowing the details of the PTO budget, please contact:  tempsptotreasurer@gmail.com or temspto@gmail.com